Create an Appointment

Unlike meetings, which include other people, appointments are commitments that only you are required to attend. Examples of appointments include a visit to a physician, picking up a child at school, or time you set aside to work on a project. When you create an appointment on your calendar, you can set how that time will appear (such as Busy or Away) when others view your schedule.

How do I create an appointment?

  1. In Calendar, on the toolbar, click calendarNew.

  2. In the Subject box, type a brief description of the appointment.

  3. In the Location box, type the location where the appointment occurs.

  4. In the Start time and End time lists, select the appropriate dates and times.

  5. In the Show time as list, select how you want your schedule to appear for the duration of the appointment. Your selection (Busy, Free, Tentative, or Out of Office) is what others will see when they view your schedule.

  6. If the default time interval for reminders isn't satisfactory, set it to the interval that you want.

  7. If you want to prevent other people from viewing the details of the appointment, click Private.

  8. In the message body, type any additional information, for example, a list of materials to bring with you to the appointment.

  9. Click saveSave and Close or press CTRL+S before closing the appointment form browser window.

What else do I need to know?

  • You can also create a new appointment by double-clicking a time slot on any calendar view.

  • An appointment can be a one time event, or it can repeat. Learn about repeating items at Set a Repeating Item.

  • The following options are available on the toolbar when you create an appointment.


    Button Description

    saveSave and Close

    Saves the appointment to your calendar and closes the appointment form window.

    attachment icon

    Attaches a file to the appointment. For more information about how to attach files, see Working with Attachments.


    Creates a repetition pattern for the appointment. For more information about repeating items, see Set a Repeating Item.

    check spelling

    Checks spelling in the appointment.

    meeting request

    Invites other people to an appointment. This changes the appointment to a meeting. For more information, see Request a Meeting.

    high importance

    Sets the importance of the appointment to High.

    importance low

    Sets the importance of the appointment to Low.


    Applies a Category to your item. For more information about Categories, see Apply a Category.


    Sends the item to a printer.

    Message Format list

    Sets the format of the item to HTML or Plain text. For more information about how to format messages, see Format Messages.

What if I want to know more?

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